Accountant outsourcing

Accountant outsourcing : Service details

What is included in our outsourcing service for level 1

Payslips

Our standard blue payslips (with file copy if required) posted to your offices on the day of processing. Have a look at our regular and security payslips by clicking the link in Related pages.

Reports

Summary of the period's payments and a year to date summary (with file copy if required), either by department or the company as a whole or custom designed reports to suit your requirements and posted to your offices.

Setup

Set-up of new employees or transferring an existing payroll onto our system.

Leavers

Printed P45's for leavers. We will also send or transmit the top copy to HMRC on your client's behalf.

BACS

If required, help in the setting up of a BACS facility to pay your clients employees. The transmission of the payments is a chargeable item.

Payment analysis

Provide a coin, cheque or BACS analysis for each payment period if required.

Payments and deductions

Statutory Sick Pay including recovery, Statutory Maternity, Adoption and Paternity Pay including recovery, compensation and funding, Student Loans, attachments, Company or Stakeholder Pension calculations and deductions and any other payments or deductions associated with each employee's pay.

Pay types

Variable hours, rates, commissions, bonuses, deductions, special payments etc.

Holidays

Calculate holiday pay based on either contractual or averaged earnings.

PAYE

Administer your monthly or quarterly PAYE scheme liability.

• Advise you of the period's liability including a breakdown for your clients
• Provide a liabilities and payments history if required
• Provide information to enable you to resolve any PAYE queries received from HMRC or other agencies

Year end

Administer your 'End of Year'.

• Print and send to you P14 and P60 forms for all your clients qualifying employees (no P14’s if we electronically submit the year end forms to HMRC)
• Calculate your 'Employers Annual Return' (P35 and P35(cs)) including, if required, the supplementary return for employees earning under the taxable limit based upon payments recorded and processed by us through the year
• Electronic submission of year end forms for your then current clients registered under your 'Online PAYE agency' providing we process 10 or more clients for you at that time and have done so throuhght the year

Form submission

Electronic submission of 'in year' HMRC forms if authorised to do so.

Regulation changes

Advise you of any regulation changes that we feel may assist you in the advice you may give to your clients regarding compliance issues regarding your client's payroll or employees. Please note that we are not employment law legal advisors.

Agency liaison

Help you liaise with HMRC and other agencies with regard to payroll matters including, where appropriate, completion of HMRC or other agencies forms when authorised to do so.

Any reasonable request that we can accommodate.

 

What’s included in our payroll service for level 2

Standard processing

All level 1 inclusions

Reports by email

Delivery by email of up to 2 reports in PDF format per run per client

 

What’s included in our payroll service for level 3

Standard processing

All level 1 inclusions

Reports by email

Delivery by email of up to 5 reports in PDF format and up to 2 reports in CSV format per run per client.

Authorisation

Prior to finalising following receipt of your clients' initial pay data we will email the completed payroll to you for your client to either authorise or send further pay data for inclusion before finalising.

 

What's not included or is optional

• Security payslips (Chargeable option)
• Duplicates of previous forms, reports or payslips (Chargeable)
• Individual delivery of payslips, P45's or P60's to employees (Chargeable option)
• Emailed reports and payslips for service level 1
• Completion of a paper P35
• Electronic transmission of BACS payments (Chargeable option)
• Electronic submission of in year and year end forms to HMRC for less than 10 clients (Chargeable option)

We are more than happy to tailor our service to suit your needs and where possible this will be done at no extra cost. If a cost is involved we will discuss this with you. Please use our online quote system for our charges and check our terms of service.